COVID-19 Preparedness Plan for Crystal Kitchen + Bath
Crystal Kitchen + Bath (CK+B) is committed to providing a safe and healthy workplace for all our employees and clients. To ensure we have a safe and healthy workplace, Crystal Kitchen + Bath has developed the following COVID-19 Preparedness Plan in response to the COVID-19 pandemic. Managers and employees are all responsible for implementing this plan. Our goal is to mitigate the potential for transmission of COVID-19 in our office and communities, and that requires full cooperation among our employees and management. Only through this cooperative effort can we establish and maintain the safety and health of all persons in our workplaces.
The COVID-19 Preparedness Plan is administered by JoLynn Johnson, President of Crystal Kitchen + Bath, who maintains the overall authority and responsibility for the plan. However, management and employees are equally responsible for supporting, implementing, complying with, and providing recommendations to further improve all aspects of this COVID-19 Preparedness Plan.
Our employees are our most important assets. CK+B is serious about safety and health and protecting its Employees. Employees involvement is essential in developing and implementing a successful COVID-19 Preparedness Plan. We have involved our employees in how to create a safe environment at client’s homes by:
- By having only one trade in a home at a time (if possible)
- Adding plastic doorways between the working area and the homeowner’s space
- Wearing masks while walking through common spaces, using hand sanitizer and gloves.
- Wash up sinks in a bathroom available to the trade.
- If trades need to be in the clients home together, try to remain 6 feet apart.
- Maintaining an attendance log for all persons including employees, workers and delivery drivers to sign in-answer questions about their personal health.
Crystal Kitchen + Bath’s COVID-19 Preparedness Plan follows the industry guidance developed by the state of Minnesota, which is based upon Centers for Disease Control and Prevention (CDC) and Minnesota Department of Health (MDH) guidelines for COVID-19, Minnesota Occupational Safety and Health Administration (MNOSHA) statutes, rules and standards, and Minnesota’s relevant and current executive orders. It addresses:
- ensuring sick employees stay home and prompt identification and isolation of sick persons.
- social distancing – employees must be at least six-feet apart.
- employee’s hygiene and source controls.
- office building has ventilation protocol.
- office cleaning and disinfection protocol.
- drop-off, pick-up and delivery practices, and protocol.
- communications and training practices and protocol.
Crystal Kitchen + Bath’s has reviewed and incorporated the industry guidance applicable to our business provided by the state of Minnesota for the development of this plan, including the following industry guidance for Construction workers. Other conditions and circumstances included in the industry guidance and addressed in the plan that are specific to our business include: An addendum for each client’s home:
- additional protections and protocols for personal protective equipment (PPE).
- additional protections and protocol for access and assignment;
- additional protections and protocol for sanitation and hygiene;
- additional protections and protocols for work clothes and handwashing;
- additional protections and protocol for distancing and barriers;
- additional protections and protocols for managing occupancy;
- additional protocols to limit face-to-face interaction;
- additional protections for receiving or exchanging payment.
- additional protections and protocols for certain types of businesses within an industry.
Ensure sick workers stay home and prompt identification and isolation of sick persons
Employees have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess employee’ health status prior to entering the office and for employees to report when they are sick or experiencing symptoms. Any employees of Crystal Kitchen + Bath, who feel symptoms of Covid 19, should communicate with Jolynn, if they are sick or experiencing symptoms while at home and remain quarantined at home for 2 weeks or until has been cleared to return to work from a doctor. If Symptoms start occurring while at CK+B’ office, at job sites or vender’s workplace, proceed immediately home and report to Jolynn via phone call or E-mail. Sub-Contractors of CK+B should proceed immediately home, and their supervisor shall inform Jolynn of their status.
Crystal Kitchen + Bath has implemented leave policies that promote employees staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household.
Leave of Absence (generally): Leave of absence will only be granted to full time employees. Except where required by law, part time and temporary workers are not eligible for leaves of absence. The Employer reserves the right to require satisfactory documentation or substantiation of reason for employee leaves of absence. Leaves are unpaid in all cases, except funeral leave, and subject to restrictions.
- An employee must apply in writing for a leave of absence.
- If an employee does not report for work on the first workday following the expiration of the leave of absence, his employment will be considered terminated.
- An employee absent for considerable length of time for illness or accident may be required to have the approval of a doctor before returning to work
- Granting a leave of absence does not affect the right of the company to terminate the employment on an individual at any time.
- An employee returning from an indefinite leave (maternity, illness) or returning before the expiration of a leave, is to give at least one week’s notice prior to the date of return.
- An employee returning from a leave of absence of less than thirty (30) days will be returned to his former job. An employee returning from leave of more than thirty (30) days will be returned to his former job if practical, or to a job for which he or she is qualified or can qualify within 14 days, provided he or she has greater length of service than the person being replaced.
CK+B has also implemented a policy for informing employees if they have been exposed to a person with COVID-19 at their office and requiring them to quarantine for the required amount of time. Jolynn will send out an immediate e-mail to employees with follow up phone calls. Clients, sub-contractors, and venders, that would have had any interaction with the infected employee will be notified through email with follow up phone calls, as necessary.
In addition, a policy has been implemented to protect the privacy of workers’ health status and health information. If an employee has tested positive for COVID-19, CK+B will take steps to protect others in the office.
- Promptly separate any sick employees from others and send them home, determine who may have been exposed to the person who tested positive for COVID-19, and educate employees about office health and safety guidelines.
- Determine which other employees/workers have been exposed. Identify close work contacts of the person who tests positive for COVID-19. This includes people who have had at least 15 minutes of contact within 6 feet of the person who is positive, beginning two days before the person who tests positive developed symptoms.
- CK+B will not give the infected persons name to local or state public health agencies. CK+B will be imparting employee privacy with confidentiality of medical records and private health information.
- Tell exposed employees how to keep from spreading COVID-19 to others, including staying home for 14 days from the last day they were exposed to the person with COVID-19 if they work at noncritical businesses, or 10 days from the last day they were exposed to the person with COVID-19 if they work at a critical business.
- Track the number of days that exposed employees stay home to make sure they do not come back to work too soon. Employees who are sent home who develop symptoms should stay home until all three of these things are true: They feel better; and it has been 10 days since they first felt sick; and they have had no fever for the last three days, without using medicine that lowers fevers. That means they might be out of work for more than 10 days.
- Screen returning employees to make sure they do not have symptoms and are OK to come back to work. No medical examination, testing, or official letter is needed to return to works.
Social distancing – Employees must be at least six-feet apart
Social distancing of at least six feet will be implemented and maintained between employees and clients, in the office and client’s homes through the following administrative controls:
- In the office or at Job sites: This will include if applicable: teleworking, flexible work hours, staggered shifts, and additional shifts to reduce the number of workers in the office at one time.
- Office space: Desks/workstations are set up 6’ apart. Conference rooms and showroom visits are by pre-appointment. Signup sheet for this is on the computer under shared data. When the meeting is done, whip down all surfaces that were touched.
- On Job sites: try to maintain one subcontractor company to be at the job site at a time if that is feasible.
- In the office or on job sites Please try to maintain the 6’ of social distancing by: refraining from gathering in groups in common areas and “bottlenecks,” including corridors, meeting rooms, stairways, break rooms, entrances, exits and elevators.
- In the office (by reception desk and in the copier room) is personal protective equipment of masks, gloves, hand sanitizer, disinfectant wipes and temperature gauge. Disinfected between users: phones, pens, computer equipment, desks, offices and other personal work tools and equipment. Please wear masks at own discretion and when directed to by others.
- At Crystal Kitchen + Bath Maintaining an attendance log (at reception desk) for all persons including employees, workers and delivery drivers to sign in-answer questions about their personal health have their temperature taken.
- At CK+B to eliminate exposure please travel to client’s homes and vender’s workplace in your own personal vehicle
- Any additional questions and concerns, please contact Jolynn Johnson 763-544-5950, firstname.lastname@example.org
Employee hygiene and source controls
Basic infection prevention measures are always being implemented at our Office. Employees are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes and after using the restroom. All clients to the office are required to wash or sanitize their hands prior to or immediately upon entering the facility. Hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) are at reception desk and in copier room, to be used for hand hygiene in place of soap and water if hands are not visibly soiled.
Source controls are always being implemented at our office with the use of face masks.
Employees and clients are being instructed to cover their mouth and nose with their sleeve or a tissue when coughing or sneezing, and to avoid touching their face, particularly their mouth, nose, and eyes, with their hands. Employees and clients are expected to dispose of tissues in provided trash receptacles and wash or sanitize their hands immediately afterward. Respiratory etiquette will be demonstrated on posters and supported by making tissues and trash receptacles available to all employees and other persons entering the office.
Office building and ventilation protocol
Operation of the building in which the office is located, includes necessary sanitation, assessment, and maintenance of building systems, including water, plumbing, electrical, and heating, ventilation, and air conditioning (HVAC) systems. Filters on the HVAC are being changed seasonally. And a humidifier has been added. The maximum amount of fresh air is being brought into the office, air recirculation is being limited, and ventilation systems are being properly used and maintained. Steps are also being taken to minimize air flow blowing across people
At job sites: we have BuildClean for a complete dust control plan. BuildClean eliminates 90% of airborne dust and minimizes the migration of dust throughout the home
Office cleaning and disinfection protocol
Regular practices of cleaning and disinfecting have been implemented, including a schedule for routine cleaning and disinfecting of work surfaces, equipment, tools and vehicles and areas in the work environment, including restrooms, break rooms, meeting rooms, and drop-off and pick-up locations. Frequent cleaning and disinfecting are being conducted of high-touch areas, including phones, keyboards, touch screens, controls, door handles, copy machines, credit card readers, delivery equipment, etc.
CK+B maintains a regular cleaning and disinfecting schedule of the office. Individual employees should clean their desks, phones, pens, computer, keyboard, and other personal equipment daily or whenever they feel is required. Products being used for disinfecting: disinfecting wipes and/or 60% alcohol and/or bleach. Should a person employed by CK+B become symptomatic or is diagnosed with COVID-19, CK+B facilities would be completely sanitized by a professional company to ensure a safe work environment.
Appropriate and effective cleaning and disinfecting supplies have been purchased and are available for use in accordance with product labels, safety data sheets and manufacturer specifications, and are being used with required personal protective equipment for the product.
How to clean and disinfect
- Wear reusable or disposable gloves for routine cleaning and disinfection.
- Clean surfaces using soap and water, then use disinfectant.
- Cleaning with soap and water reduces number of germs, dirt, and impurities on the surface. Disinfecting kills germs on surfaces.
- Practice routine cleaning of frequently touched surfaces. High touch surfaces include:
- Tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, etc.
- Recommend use of EPA-registered household disinfectant
Follow the instructions on the label to ensure safe and effective use of the product. safely and effectively.
- Keeping surface wet for a period of time (see product label)
- Precautions such as wearing gloves and making sure you have good ventilation during use of the product
Always read and follow the directions on the label to ensure safe and effective use.
- Wear skin protection and consider eye protection for potential splash hazards
- Ensure adequate ventilation
- Use no more than the amount recommended on the label
- Use water at room temperature for dilution (unless stated otherwise on the label)
- Avoid mixing chemical products
- Label diluted cleaning solutions
- Store and use chemicals out of the reach of children and pets
You should never eat, drink, breathe or inject these products into your body or apply directly to your skin as they can cause serious harm. Do not wipe or bathe pets with these products or any other products that are not approved for animal use.
EPA’s 6 steps for Safe and Effective Disinfectant
- Diluted household bleach solutions may also be used if appropriate for the surface.
- Check the label to see if your bleach is intended for disinfection and has a sodium hypochlorite concentration of 5%–6%. Ensure the product is not past its expiration date. Some bleaches, such as those designed for safe use on colored clothing or for whitening, may not be suitable for disinfection.
- Unexpired household bleach will be effective against coronaviruses when properly diluted. Follow manufacturer’s instructions for application and proper ventilation. Never mix household bleach with ammonia or any other cleanser. Leave solution on the surface for at least 1 minute.
- To make a bleach solution, mix:
- 5 tablespoons (1/3rd cup) bleach per gallon of room temperature water
- 4 teaspoons bleach per quart of room temperature water
- Bleach solutions will be effective for disinfection up to 24 hours.
- Alcohol solutions with at least 60% alcohol may also be used.
- For soft surfaces such as carpeted floor, rugs, and cloth seats.
- Clean the surface using soap and water or with cleaners appropriate for use on these surfaces.
- Launder items (if possible) according to the manufacturer’s instructions. Use the warmest appropriate water setting and dry items completely
- Disinfect with an EPA-registered household disinfectant. EPA’s criteria for use against COVID-19
- Vacuum as usual.
- For electronics, such as tablets, touch screens, keyboards, and remote controls.
- Consider putting a wipeable cover on electronics.
- Follow manufacturer’s instruction for cleaning and disinfecting.
- If no guidance, use alcohol-based wipes or sprays containing at least 70% alcohol. Dry surface thoroughly.
- Key times to clean hands
- Immediately after removing gloves and after contact with a person who is sick.
- After blowing one’s nose, coughing, or sneezing
- After using the restroom
- Before eating or preparing food
- After contact with animals or pets
- Before and after providing routine care for another person who needs assistance (e.g. a child)
- Wash your hands often with soap and water for 20 seconds
- Hand sanitizer: If soap and water are not readily available and hands are not visibly dirty, use a hand sanitizer that contains at least 60% alcohol. However, if hands are visibly dirty, always wash hands with soap and water.
- Keep hand sanitizers away from fire or flame
- For children under six years of age, hand sanitizer should be used with adult supervision
- Always store hand sanitizer out of reach of children and pets
- Avoid touching your eyes, nose, and mouth with unwashed hands.
- Dedicated, lined trash can: If possible, dedicate a lined trash can for the person who is sick. Use disposable gloves when removing garbage bags, and handling and disposing of trash. Wash hands afterwards.
Drop-off, pick-up and delivery practices, and protocol
Mail and packages will be brought to Jolynn’s office to be sanitized prior to distributing.
Communications and training practices and protocol
This COVID-19 Preparedness Plan was communicated via email and posters to all workers on this day June 29, 2020. Additional communication and training will be ongoing by Jolynn, as necessary. Training will be provided to all employees who did not receive the initial training and prior to initial assignment or reassignment.
Instructions will be communicated to all employees, independent contractors, subcontractors, vendors and clients about protections and protocols, including:
- social distancing protocols and practices;
- drop-off, pick-up, delivery, and general in-store shopping.
- practices for hygiene and respiratory etiquette;
- recommendations or requirements regarding the use of masks, face-coverings and/or face-shields by employees and clients. All employees and clients, will also be advised not to enter the workplace if they are experiencing symptoms or have contracted COVID-19
Jolynn Johnson will monitor how effective the program has been implemented and will make necessary changes that may be required. All employees are to take an active role and collaborate in carrying out the various aspects of this plan, and update the protections, protocols, work-practices, and training, as necessary. This COVID-19 Preparedness Plan has been certified by Crystal Kitchen + Bath management and the plan was posted throughout the workplace and made readily available to employees June 29, 2020. It will be updated as necessary by Jolynn Johnson.
June 29, 2020
Crystal Kitchen + Bath
3620 Winnetka Ave N
Crystal, MN 55427